Identifying Maintenance KPIs for a Stronger CMMS

Struggling to Justify a Better Maintenance System?

Leadership wants proof. But if your maintenance tracking data lives in five places (or nowhere) you can’t show Return on Investment (ROI), you can’t justify an upgrade, and you certainly can’t get buy-in for better CMMS software. That’s the real problem.

Why Maintenance KPI Tracking Matters

Key Performance Indicators (KPIs) are the data points that show how well your team is actually performing and where your system is falling short. Think about:

• How often breakdowns happen
• How much downtime costs
• How much overtime is being spent
• How often PMs are skipped
• How often parts are double-ordered

Without these numbers, you’re guessing. And leadership won’t fund guesses.

What Makes Collecting Maintenance KPIs So Hard

You’re asked to justify big decisions with little data. Paper logs, scattered spreadsheets, and legacy systems make it nearly impossible to gather reliable, sharable information. Even when the data is there, it’s not in a format your leadership team or external audit will trust.

And yet, you’re still expected to explain downtime, defend overtime costs, and prove the team needs better tools.

The Fix: A Free Maintenance KPI Template (with Expert Help)

Our Maintenance KPI Template makes it easy to document:

• Emergency repair frequency and cost
• Downtime events and their impact
• Preventive maintenance compliance
• Labor and overtime costs
• Work order accuracy and delays
• Inventory waste

Better still? You don’t have to figure it out on your own. Request a free consultation and we’ll walk through the form with you.

MaintiMizer is More than Software. We’re Your Partner.

When you download the template, you’ll also have the option to request assistance during a free 1-on-1 consultation with a member of our team. We’ll help you fill out the template, interpret your numbers, and shape your findings into a clear executive summary you can present to leadership.

Let us help you craft a solution for improving your maintenance management system to present to your leadership team. We’ll take the time to understand how your team works today and where your tracking needs to go. That’s why teams have trusted MaintiMizer for four decades.

Real Results: The HuFriedyGroup Case Study

HuFriedyGroup, a global dental manufacturing leader, needed to unify maintenance operations after acquiring a facility that used a different CMMS. Relying on multiple systems across global locations limited visibility and made decision making harder.

Working with MaintiMizer, HuFriedyGroup began implementing a centralized CMMS strategy by standardizing inventory tracking, improving communication, and reducing rush part orders and shipping costs. From first consultation through rollout and beyond, MaintiMizer supported their team in building a consistent, scalable system that aligns with long-term corporate goals. Together, they’re continuing to roll out the solution company-wide, reinforcing MaintiMizer’s role as a true long-term partner.

Why This KPI Template Works

• Easy to use and actionable
• Expert support included with no pressure, just guidance
• Built to connect shop-floor metrics to business goals
• Trusted by teams since 1985

Ready to Turn Maintenance Chaos into Strategy?

Start tracking what really matters. Build your case. And get expert help along the way.