Customized Naming Conventions in Industrial Maintenance Software

How a Midwest Turbine Blade Manufacturer Manages 1,600 Assets and 4,200 Annual PM’s with MaintiMizer

The Problem: Incorporating Unique Naming Conventions and Audit Needs

The customer needed industrial maintenance software that would conform to existing naming conventions and workflows. They also needed easy billing and reporting for various stakeholders in leadership and military positions. MaintiMizer provided that and much more.

Tracking PMs and Work Orders at Scale

The maintenance team uses MaintiMizer to create, assign, track, and close all PMs and work orders. With 350 PMs per month, keeping everything on schedule is critical. Missing a PM on a furnace or autoclave can result in a costly failure or a safety incident.

MaintiMizer keeps the team on track by centralizing all PM scheduling in one place. The team can see what is due, what is overdue, and what is completed without digging through paper or spreadsheets.

Cost Tracking and Internal Billing

The plant tracks all labor and costs tied to each job in MaintiMizer. When maintenance technicians are pulled from one project to support another department, that labor is billed back internally. MaintiMizer makes this cross-departmental cost tracking straightforward.

Reporting Data to Leadership

The maintenance team reports PM and work order completion rates and past-due rates to both divisional and corporate leadership. MaintiMizer’s reporting tools and dashboard support these regular reports.

The facilities engineer described the query functionality as a key strength: the ability to pull any data needed across maintenance, facility, and equipment records has been “hugely helpful.” The team can see how many times a PM was performed on any piece of equipment in a given year. That data can easily be presented in the best format for engineers or financial stakeholders.

“We can customize the way that MaintiMizer organizes the data, then put it in a presentable format for our engineering or financial teams, or whatever it is that warrants the need for the data.”
-Facilities Engineer

Accountability Built into Maintenance Records

The team heavily uses MaintiMizer’s reporting for traceability. If a step was missed during a previous PM and led to a later failure, the records are there to find it. In an environment where turbine blades go into military and commercial jet engines, that documentation matters.

Parts Inventory Management

The maintenance team recently began rolling out MaintiMizer’s inventory management module. Tracking parts consumption tied to specific machine events and work orders gives them better visibility into what parts are being used, on which equipment, and why.

What Makes MaintiMizer Work for This Team

Adapts to Proprietary Naming Conventions and Workflows

One of the most-cited strengths was MaintiMizer’s ability to adapt to the customer’s own naming conventions and workflows. All MaintiMizer entry fields reflect what the team already uses on the floor and in engineering. This reduced onboarding friction and eliminated confusion.

The facilities engineer explained that all text in MaintiMizer has been configured to match the plant’s own terminology including:

• Equipment names
• Location identifiers within buildings
• Part descriptions

MaintiMizer accommodated the plant’s structure and language without requiring them to abandon the tribal knowledge already built into their operations.

“You can get very specific with an item’s location in MaintiMizer. So a new maintenance tech to be able to just pull up and say, for example, ‘this is in department 620’ is very helpful.”
-Facilities Engineer

Fast, Responsive Support

Downtime in maintenance software can create downtime on the floor. This team has found that MaintiMizer’s support team responds quickly when issues come up. Because maintenance issues tend to be pressing, the speed of resolution has allowed the team to stay on top of PMs without falling behind.

The engineer described the experience with support as “consistently respectful” and “communicative.” Issues are typically resolved before they disrupt operations. MaintiMizer CMMS software is designed to manage maintenance history, maintenance planning, track work orders, and assist with reporting data.

For Anyone Considering MaintiMizer

The facilities engineer gave direct advice for other maintenance departments: establish clear naming conventions from the start and stick to them.

Setting standard names for equipment, PMs, and parts is much easier to do upfront than to fix after data is already in the system. Train everyone who enters data to follow the same format. The payoff is a cleaner, more useful CMMS database over the long term.

Want to see how MaintiMizer can incorporate specific naming conventions at your facilities? Request a demo today.